Extracting Data to Support Your Leave Management Efforts

By Geoffrey Simpson

Director of Sales & Marketing
Presagia

Are you thinking about switching from managing leave manually to using a software system or outsourcing to a vendor? A common concern in this situation is how you can pull the data you need from your various human resource (HR) systems.

Getting this integration right will reduce duplicate data entry and provide you with a more holistic picture of your employees so that you can manage leaves with improved efficiency and compliance.

To get started, there are three types of data that you will want from other systems: basic demographic data, eligibility information, and entitlement information. These data will often need to come from multiple systems, which may include your human resources information system (HRIS), payroll, and time/attendance. Let’s break down the process of finding each type.

Your HRIS

Typically, your HRIS system should provide a demographic file, also known as the eligibility, census, or roster file. This file includes basic demographic and eligibility information such as name, ID, work location, hours worked, date of hire, and other pieces of employee and employment service information.

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