2018 DMEC Annual Conference

Sponsorship Opportunities

Maximize your exposure and be recognized as a leader in the disability and absence management field. Introduce yourself to new customers, reinforce your services to tried and true clients, unveil new products or services, build relationships with prospective clients, and stand out from the crowd. Become a 2018 DMEC Annual Conference sponsor.

All corporate sponsorship opportunities are on a first-come basis. Where applicable, sponsorship commitments must be secured no later than Mar. 1, 2018 for inclusion in printed preliminary program mailed to more than 10,000 potential attendees. Where applicable, sponsorships confirmed after Mar. 1 will be included in the final onsite program provided to all registered attendees.

For more information about sponsorship, please contact JoAnne L. Spitale, Director of Conferences and Events, at 800.789.3632, ext. 106 or jspitale@dmec.org.

Conference Mobile App Sponsorship: $10,000

Attendees will have the opportunity to view event information from their smart phones and tablets via the conference mobile app, a companion piece to the printed final program. This convenient tool will offer the practical information attendees need to find their way around the conference, including the session agenda, exhibitor and attendee information, conference logistics, and other event activities. Attendees will be able to access their saved agendas and, most importantly, have up-to-date information on session changes and event news.

Benefits include:
  • Logo recognition on the mobile app
  • Sponsor recognition in preconference publications announcing mobile app download
  • Logo recognition in the final program and on-site signage
  • Sponsor recognition in conference attendee reminders
  • Verbal recognition during the opening general session
Attitude Adjustment Reception Sponsorship: $8,000

Help attendees build relationships and make new connections over drinks and light appetizers as an Attitude Adjustment reception sponsor.

Benefits include:
  • Verbal recognition in the exhibit hall
  • Logo recognition on custom-branded aprons worn by hotel staff
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition on complimentary drink tickets handed out at door
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Networking Luncheon Sponsorship: $8,000

Refuel attendees with a luncheon sponsorship. You’ll have the chance to provide the luncheon welcome remarks and have your company’s branded item placed at each place setting.

Benefits include:
  • Opportunity to provide a brief, 5-7 minute (noncommercial) welcome
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition in preliminary and final programs (deadlines apply)
  • Logo recognition on event signage and general session slides
  • Option to place promotional item and/or one-page ad/flyer on attendee seats
Hotel Guest Room Key Card Sponsorship: $7,500

Make an impression from the moment attendees check in. Guest key cards are used multiple times a day, so you’ll be “in the pocket” of every attendee. Sponsorship cost includes two custom logo-designed key cards (replaces standard keys) for each attendee and distribution by hotel staff at check in. Note: The sponsor will be responsible for design, based upon artwork specifications provided by DMEC.

Benefits include:
  • Logo recognition on key cards
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Conference Name Badge Sponsorship: $7,000

Gain consistent recognition throughout the conference with your company’s name or logo on attendee badge lanyards. Attendees are required to wear badges during sessions and conference events.

Benefits include:
  • Logo recognition on name badge
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Relaxation Station (Chair Massage) Sponsorship: $6,000

Sponsor the relaxation station and help attendees remain refreshed, alert, and energized throughout the day with a seated upper-body chair massage.

Benefits include:
  • Logo recognition on event flyer distributed to all conference attendees (provided by sponsor)
  • Logo recognition on Relaxation Station banner
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Plug-n-Charge Station Sponsorship: $5,000

Get noticed while attendees charge up for the day. The sponsorship includes one charging station — placed near conference registration — providing you with extended brand exposure while attendees charge their mobile devices.

Benefits include:
  • Opportunity to provide a sponsor slide or looping video for the charging station monitor
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Breakfast with Exhibitors Sponsorship: $5,000

Kick-start the day for attendees and build brand awareness with a breakfast sponsorship.

Benefits include:
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
  • Option to place promotional item and/or one-page ad/flyer on attendee seats
Final Day Networking Breakfast and Morning Break Sponsorship: $5,000

Make a double impact on the final day. Kick-start the day for attendees with breakfast, and then provide attendees with their “cup of joe” during the morning break.

Benefits include:
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
  • Option to place promotional item and/or one-page ad/flyer on attendee seats
Dessert & Conversation Break Sponsorship: $3,500

Give the attendees an afternoon boost and build name recognition as the dessert & conversation break sponsor.

Benefits include:
  • Logo recognition on dessert napkins placed on dessert buffets
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Morning Coffee Break Sponsorship: $3,500

Provide attendees with their morning “cup of joe” and build name recognition as the coffee break sponsor.

Benefits include:
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Eco-Friendly Water Bottles: $3,000

Assist us in our efforts to be green by sponsoring eco-friendly reusable water bottles with your company logo! Each attendee will receive the water bottle at registration and will have the opportunity to use it throughout the conference at water stations. You’ll be helping the environment and giving our attendees a takeaway that lasts long after the meeting!

Benefits include:
  • Logo recognition on the water bottles
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Ribbon Wall Sponsorship: $2,500

DMEC attendees love to customize their name badges with ribbons that highlight their achievements and personality. Become the official sponsor of the DMEC ribbon wall and showcase your company through this unique opportunity.

Benefits include:
  • Logo recognition on ribbon wall header
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Meeting Wi-Fi Sponsorship: Call for Pricing

Staying connected while away from the office is a top priority for conference attendees. Gain recognition as the exclusive meeting Wi-Fi sponsor and offer one of the most-requested amenities at the conference.

Benefits include:
  • Custom meeting Wi-Fi password will be your organization’s name
  • Logo recognition on the custom Wi-Fi password cards provided to all attendees
  • Logo recognition on the mobile app
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Keynote Speaker Sponsorship: Call for Pricing

Kick-off the conference experience as the opening keynote sponsor. You’ll have an opportunity to introduce the keynote speaker during the session as well as host a “speaker meet and greet” with attendees in your booth.

Benefits include:
  • Opportunity for a company representative to introduce the keynote speaker
  • Opportunity to host a “speaker meet and greet” with attendees in your booth
  • Logo recognition in the preliminary and final program (deadlines apply)
  • Logo recognition on event signage and general session slides
Wednesday Night Event: Call for Pricing

Close out the conference in style. Sponsor the Wednesday night event and give attendees the chance to unwind and enjoy a great dance band and light refreshments.

Benefits include:
  • Logo recognition on complimentary drink tickets handed out at door
  • Logo recognition on event signage at event venue
  • Logo recognition as appropriate for the event
  • Logo recognition on event signage during the conference and general session slides
  • Logo recognition in the preliminary and final program (deadlines apply)

All conference sponsorships are subject to first right of refusal by the previous year’s participating sponsor. Upon refusal, the sponsorship will be publicly available to everyone.

A 50% deposit is required for your sponsorship contract to be processed. Check payments for the 50% deposit are due no later than 30 days from the submission of your contract. Deposit is subject to the cancellation policy outlined in the DMEC exhibit & sponsor contract policy, rules and regulations.

Tax Treatment of Gifts and Sponsorships

In accordance with the Internal Revenue Service guidelines as stated in IRS Publications 557, revised 7/2001; gifts, sponsorships or other contributions to DMEC as a 501c (6) organization are not deductible as charitable contributions on the donor/sponsor’s federal income tax return. However, they may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer’s business. Consult your tax advisor for clarification.