FAQ Friday Category Open Forum

If an employee has used up their available Family and Medical Leave Act (FMLA) leave for the year, but requests more time off after childbirth, what are our obligations as an employer? Are we required to provide more time off for a maternity leave?

First, it’s crucial to look at any state leave laws that may be applicable. This is especially the case if the employee works in a state with enhanced leave rights for pregnant employees such as California, Connecticut, or Oregon. Some…

Our company is considering implementing an unlimited time off policy, but we are unsure what impact it would have on our leave program. How do we manage unlimited vacation with leaves for family and/or medical reasons? What practical advice can you offer on how and what to take into consideration when creating a policy that will work for our business?

It may be difficult to do justice to both your company policy (and the likely purpose of giving employees flexibility) and the legal requirements of leave laws, but here are some tips:

Our organization is putting a vaccine mandate in place. Should we require our permanent work from home employees to get vaccinated? We are concerned about equity concerns from our onsite employees if they are the only employees required to be vaccinated, but we also don’t want to create an unnecessary burden for our remote workers.

If an employee is truly a designated telecommuter and permanently works from home (i.e., never comes into the office, does not go to client meetings, does not attend conferences, etc.), this employee does not reasonably pose a virus transmission risk…

An employee that works from home goes to the kitchen to get coffee between meetings, slips in the kitchen, and suffers a serious injury from the fall. Is this a workers’ compensation claim or a short-term disability claim?

This scenario illustrates the complex interplay between workers’ compensation and short-term disability claims, while adding in the wrinkle of working from home. Workers’ compensation case law has not kept up with the recent changes in work-from-home norms caused by the…

How do we calculate FMLA entitlement for an employee with no regular work schedule? And after we determine a weekly number of hours, do we just divide that amount by seven for each day of the week to calculate any fractional weeks based on those hours?

According to provision 29 CFR 825.205 (b)(3), we see that “if an employee’s schedule varied from week to week to such an extent that an employer is unable to determine with any certainty how many hours the employee would otherwise…

I’ve seen studies reporting that women are pulling back from the workforce due to family/caregiving needs during the pandemic, including reducing hours and exiting the workforce altogether. When we get to the other side of the pandemic, how can employers re-engage this population to try to provide meaningful opportunities to re-enter the workforce?

The pandemic recession has been labelled a “she-session” because of its differential impact on women. According to the latest Department of Labor statistics, there were 2.2 million fewer women working or looking for work compared to January 2020, and 1.5 million…

When an employee becomes medically unable to perform the essential functions of the job, with or without accommodations, and no alternative positions are available for them, is an employer still required to allow the employee leave under the federal Family and Medical Leave Act (FMLA), or would the employee be terminated?

If an employee is otherwise eligible for FMLA leave, they are entitled to take 12 weeks per year for qualified conditions. The FMLA states that if an employee is unable to perform one or more essential functions of their job,…

I work in a hospital, and we currently have many individuals who are out on disability leave because they have an underlying medical condition that would create a serious risk if they contract COVID-19. We anticipate an incremental ramp up to full operations in the coming weeks for the hospital. How should we approach returning these individuals to work and minimizing disability discrimination complaints?

As with any individual on leave due to an ADA disability, to minimize complaints and ensure compliance, we recommend that the employer engage in the interactive process to ensure that each individual has the accommodation(s) they need (if any) to…

When we touch base with our newly-remote employees, we hear a lot of comments along the lines of “My anxiety is through the roof!” However, we don’t know if that’s just commonly used language or a true condition we need to explore for a potential accommodation. Given the current global situation, how should we address these types of comments?

Now is the perfect time to have some frank discussions about mental health. Open up opportunities to truly talk about the stress, anxiety, and uncertainty that are natural reactions to the pandemic. Consider the following: You can also introduce some…

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Lindsay Lueken

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BROADSPIRE

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Alice Cotti

VP, Government Segment Business Solutions

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Seth Turner, Chief Strategy Officer
Seth Turner

Chief Strategy Officer

ABSENCESOFT

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