Confereneces & Webinars
Annual Conference
Exhibits and Partnerships
Exhibit and Sponsorship Opportunities
The 2025 DMEC Annual Conference offers attendees timely education sessions, continuing education credit, and the chance to connect with peers, industry experts, and vendor partners in person. Get your brand in front of decision-makers at the 2025 DMEC Annual Conference — the premier event of the year for absence and disability management professionals.
To secure your sponsorship for the 2025 Compliance Conference, you can complete our online contract (a free DMEC account is required) or contact Jennifer Pike, jpike@dmec.org or 800.789.3632, ext. 121.
Attendee Highlights
The DMEC Annual Conference attracts over 700 professionals, representing 245+ companies from both the private and public sector and almost every state. 75% of attendees are decision-makers or influencers.
CONTENT SPONSORSHIP OPPORTUNITIES
Hosted “Lunch & Learn” Session (2 of 2 opportunities available): $6,000
Engage and network with attendees during your organization’s “Lunch & Learn” session. “Lunch & Learn” hosts will have a 30-minute slot during lunch to host a Q&A session with your organization’s experts on a trending industry topic.
Inclusions:
- Opportunity to host one (1) 30-minute “Lunch & Learn” session (subject to DMEC program planning and policies)
- Opportunity to send one (1) targeted email invite to selected attendees (subject to DMEC privacy policies)
- Logo recognition on event signage and general session slides
Virtual Conference Sponsorship: $4,000 (with opted-in emails)
Provide thought leadership and build brand awareness as a sponsor of the one-day 2024 DMEC Virtual Annual Conference.
Inclusions:
- Opportunity to provide a facilitator for a roundtable discussion (topic to be approved by DMEC)
- Logo recognition on conference promotional and post-conference emails
- Recognition on the virtual presentation console
- Two (2) complimentary virtual conference registrations
- Post-conference list of registrants (name, title, company)
DIGITAL SPONSORSHIPS
Conference Mobile App: $11,500
Attendees will have the opportunity to view event information from their smart phones and tablets via the conference mobile app. This convenient tool will offer the practical information attendees need to find their way around the conference, including the session agenda, exhibitor and attendee information, conference logistics, and other event activities. Attendees will be able to access their saved agendas and up-to-date information on session changes as well as complete session evaluations for continuing education credit.
Inclusions:
- Splash page ad on the mobile app utilized by 99% of conference attendees
- Sponsor recognition in conference attendee reminders about mobile app download
- Logo recognition on event signage and walk-in slides
DMEC Quest Scavenger Hunt: $4,000
DMEC’s mobile app scavenger hunt is an engaging opportunity for attendees to earn points by attending sessions & events, visiting exhibitors & sponsors, answering questions, and much more. Gain recognition as the official sponsor of the DMEC Quest Scavenger Hunt.
Inclusions:
- Logo recognition on mobile app scavenger hunt module
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
EVENT ENGAGEMENT SPONSORSHIPS
Closing Night Events: $12,500
Close out the conference in style. Sponsor the Wednesday night event and give attendees the chance to unwind and enjoy some networking and light refreshments.
Inclusions:
- Logo recognition on complimentary drink tickets handed out at door
- Logo recognition on event signage at venue
- Logo recognition on conference event signage and walk-in slides
Keynote Speaker: $8,000
Kick off the conference experience as the opening keynote sponsor. You’ll have an opportunity to introduce the keynote speaker during the session, as well as host a “speaker meet and greet” with attendees in your booth.
Inclusions:
- Opportunity for a company representative to introduce the keynote speaker
- Opportunity to host a “speaker meet and greet” with attendees
- Logo recognition on event signage and walk-in slides
Happy Hour Sponsorship: $8,000
Assist attendees in building relationships and making new connections over drinks and light appetizers as the Happy Hour sponsor.
Inclusions:
- Verbal recognition at the event
- Opportunity to host a “special beverage” station at the event
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on complimentary drink tickets handed out at door
- Logo recognition on event signage and walk-in slides
Breakfast & Morning Coffee Break Package (Full Week): $6,000
Kick-start the day for attendees and build brand awareness with a full-week breakfast and morning coffee break sponsorship.
Inclusions:
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on beverage cups
- Logo recognition on event signage and walk-in slides
Networking Lunch (Full Week): $6,000
Engage and network with attendees with this exclusive full-week lunch sponsorship.
Inclusions:
- Opportunity to provide one (1) sponsored item in conference tote bags
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on event signage and walk-in slides
Afternoon Dessert & Networking Break Package (Full Week): $6,000
Give attendees an afternoon boost and build name recognition as the exclusive dessert & networking break sponsor.
Inclusions:
- Logo recognition on dessert napkins placed on dessert buffets
- Logo recognition on beverage cups
- Logo recognition on event signage and walk-in slides
Grand Prize Giveaway: $2,000
Sponsor attendees’ favorite giveaway! Participants in the DMEC Quest Scavenger Hunt will be entered into a drawing for a cash grand prize of $1,000 to be announced at the closing session.
Inclusions:
- Opportunity to introduce your organization during the closing general session prior to announcing winner
- Logo recognition on a giant check presented to winner
- Logo recognition on event signage and walk-in slides
Build Your Own Package: $8,500
Do you have a creative or innovative sponsorship idea that’s not listed here? Work with the DMEC team to “build your own” sponsorship package.
Inclusions:
- Opportunity to create your own sponsorship opportunity in partnership with DMEC (subject to DMEC approval)
- Logo recognition on event signage and walk-in slides
- Two (2) complimentary full conference registrations for employer clients of your organization
EXHIBIT HALL ENGAGEMENT SPONSORSHIPS
Wellness Lounge: $8,500
Offer attendees a chance to relax, reflect on what they’ve learned, and connect with peers in a cozy meeting place within the DMEC Solutions Marketplace.
Inclusions:
- Opportunity to provide branded giveaways in the lounge (provided by sponsor)
- Opportunity to select one wellness activity, in partnership with DMEC, for the lounge (massage chairs, oxygen bar, mindfulness sessions, etc.)
- Logo recognition on lounge signage, lounge marketing, event signage, and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
BRANDING SPONSORSHIPS
Guest Room Key Cards: $8,000
Make an impression from the moment attendees check in. Guest room key cards are used multiple times a day, so you’ll be “in the pocket” of every attendee. Sponsorship cost includes two (2) custom logo-designed key cards (replaces standard keys) for each attendee and distribution by hotel staff at check in.
Note: The sponsor will be responsible for design, based upon artwork specifications provided by DMEC.
Inclusions:
- Co-branded logo recognition on keycards
Logo recognition on event signage and walk-in slides
One (1) complimentary full conference registration for an employer client of your organization
Conference Name Badges: CLOSED
Gain consistent recognition throughout the conference with your company’s logo on attendee badges. Attendees are required to wear badges during sessions and conference events.
Inclusions:
- Logo recognition on name badge
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
Portable Power Banks: $7,500
Get noticed while attendees charge their mobile devices during the day. This sponsorship includes a co-branded power bank in each attendee tote bag providing you with extended brand exposure while attendees charge their devices during and after the event.
Inclusions:
- Co-branded power bank with your logo placed in each conference tote bag (designed and purchased by DMEC)
- Logo recognition on event signage and walk-in slides
Selfie Station: $5,000
Your organization’s logo will be front and center on every selfie snapped at this station and shared during the conference. The sponsorship includes your logo on a co-branded photo opportunity, which provides extended brand exposure throughout the conference.
Inclusions:
- Co-branded signage including your organization’s logo
- One co-branded item provided as an attendee takeaway from the station (DMEC selected and purchased)
- Logo recognition on event signage and walk-in slides
Ribbon Wall: $4,500
DMEC attendees love to customize their name badges with ribbons that highlight their achievements and personality. Become the official sponsor of the DMEC ribbon wall and showcase your company through this unique opportunity.
Inclusions:
- Logo recognition on ribbon wall header
- Customized ribbon available on the ribbon wall and at the sponsor booth (subject to DMEC approval)
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
Corporate Social Responsibility Event: $4,000
Support the local D.C. community as the sponsor of a corporate social responsibility event. The event will be developed and managed by DMEC staff.
Inclusions:
- Opportunity to provide a video message to all attendees explaining the importance of the event and your organization’s participation
- Logo recognition on event signage and walk-in slides
EXHIBIT SPACE
Note: Exhibit-only badges do not include session access, but they do include event and meal access.
Single 10'x10' Booth Package: $5,000
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- Two (2) complimentary exhibit only* registrations
- Post-conference mailing list (includes full name, title, company, and mailing address)
- Option to purchase up to four (4) additional exhibit only* badges
Double 10'x20' Booth Package: $7,000
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- Two (2) complimentary full conference registration
- Four (4) complimentary exhibit only* registrations
- Post-conference mailing list (includes full name, title, company, and mailing address)
- Option to purchase up to four (4) additional exhibit only* badges
*Exhibit only badges do not include session access, but they do include event and meal access.
First-Time Exhibitor Single 10'x10' Booth Package: $3,200
Get in front of your audience with a booth space in the DMEC Solutions Marketplace. This exclusive opportunity is available to organizations that have never exhibited at a DMEC conference.
Inclusions:
- Single 10′ deep x 10′ wide booth
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- One (1) complimentary exhibit only registration
- Post-conference mailing list (includes full name, title, company, and mailing address)
Start-Up Organization Single 10'x10' Booth Package: $2,500
Get in front of your target audience and build brand awareness of your new company with a start-up exhibit space in the DMEC Solutions Marketplace. To be eligible for the start-up exhibit space rate, companies must:
- Be three years or less from when your product/service was started
- Employ 50 or less individuals
Inclusions:
- Single 10′ deep x 10′ wide booth
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- Post-conference mailing list (includes full name, title, company, and mailing address)
Organizations are allowed to exhibit as a start-up organization for one (1) year only.
EXCLUSIVE EXHIBITOR ADD-ONS
Tote Bag Insert (3 of 3 Opportunities): $1,000
Conference attendees will have a daily reminder of your organization once they return home with this exclusive opportunity to include a promo item in DMEC’s conference tote bags. Promo item must be a tangible giveaway item (flyers/brochures not permitted). Promo item provided and shipped by purchaser and must follow DMEC’s guidelines.
Push Notification (4 of 4 Opportunities): $750
Invite attendees to visit your booth or attend your program presentation by sending a push notification through the DMEC Events mobile app utilized by 99% of conference attendees. Purchasers will receive one (1) 230-character text notification sent to all mobile app users. Total of four (4) opportunities available for purchase.
Virtual Tote Bag Flyer: $400
Go paperless! Get your information in front of attendees using our Virtual Tote Bag within the DMEC Events Mobile App. One (1) full-page flyer (provided by purchaser) will be uploaded to the Virtual Tote Bag in the mobile app (deadlines apply).
NOTE
Right of first refusal for the previous year’s sponsorships expires on Sept. 9, 2025. Upon refusal, the sponsorship will be publicly available to everyone. Conference sponsorships, exhibit booth, and add-on payments are due in full within 30 days of signed contract and issue of invoice. All payments are subject to the payment due date & cancellation policy outlined in the DMEC exhibit & sponsor contract policy, rules, and regulations.
TAX TREATMENT OF GIFTS AND SPONSORSHIPS
In accordance with the Internal Revenue Service guidelines as stated in IRS Publications 557, revised 7/2001; gifts, sponsorships or other contributions to DMEC as a 501c (6) organization are not deductible as charitable contributions on the donor/sponsor’s federal income tax return. However, they may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer’s business. Consult your tax advisor for clarification.
