Conferences & Webinars
Annual Conference
Below is a series of resources you can use to help you plan your exhibit space and partnership at the upcoming 2025 DMEC Annual Conference at the Gaylord National Resort & Convention Center in Washington, DC. If you have questions about the materials available, please contact Stephanie Kappus at skappus@dmec.org or 800.789.3632, ext. 106.
The DMEC Solutions Marketplace will be in Prince George’s Exhibit Hall E, lower atrium level, of the Gaylord National Resort & Convention Center.
DMEC SOLUTIONS MARKETPLACE SCHEDULE
Monday, Aug. 4
12:30–5:00 pm: Exhibitor Set Up
5:00-7:00 pm: Opening Welcome Reception
Tuesday, Aug. 5
Breakfast on Your Own
7:00 am–6:30 pm: DMEC Solutions Marketplace Open
7:00–8:00 am: Coffee & Connections with Exhibitors
9:15-10:00 am Coffee & Connections with Exhibitors
12:00-1:30 pm: Lunch with Exhibitors
2:30-3:15 pm: Confections & Connections with Exhibitors
5:30-6:30 pm: Happy Hour with Exhibitors
Wednesday, Aug. 6
Breakfast on Your Own
7:00 am–3:15 pm: DMEC Solutions Marketplace Open
7:00-8:00 am: Coffee & Connections with Exhibitors
10:15-11:00 am: Coffee & Connections with Exhibitors
12:00-1:30 pm: Lunch with Exhibitors
2:30-3:15 pm: Confections & Connections with Exhibitors & Prize Giveaway Announcements
3:15–5:00 pm: Exhibitor Dismantle
Important Deadlines
All exhibitor information is to be submitted online through the DMEC Sponsor & Exhibitor Portal. All primary exhibit contacts received log in information via email. See Curtin Exhibitor Kit for additional Curtin deadlines.
- May 29 — Early Bird prices for registration end. All registrations will increase in price.
- Jun. 26— Company Details Due: Description/Logo/Contact Information (to be published in mobile app; required for all exhibitors & sponsors)
- Jun. 26 — Certificate of Insurance Due (required for all exhibiting companies)
- Jun. 26 — Event Terms of Participation Due (required for all exhibiting companies)
- Jun. 26 — Scavenger Hunt Question Due (required for all exhibiting companies)
- Jun. 26 — Prize Giveaway Information Due (if participating)
- Jun. 26 — Virtual Tote Bag Insert Due (Partner Sponsors Only)
- Jun. 26 — All Sponsor/Exhibitor Registrations Due
- Jun. 26 — Sponsored Event Information Due (if applicable)
- Jun. 26 — Advanced prices for registration end. All registrations will increase in price.
- Jun. 30 through July 30 — Curtin Advance Warehouse Open for Exhibitor Shipments
- July 11 — Hotel Reservation Deadline
- July 14 — Curtin Discount Deadline
- July 18 — TSLeads Advance pricing Deadline
- July 20 — Gaylord National Exhibitor Advance Pricing Deadline
- July 24 — Online Conference Registration Closes
- Aug. 4 — Direct to Show-site Shipments (12:30-5:00 pm only)
- Aug. 4 — Set-up of Exhibits
- Aug. 5 — Exhibit Hall Opens for Coffee & Connections with Exhibitors
- Aug. 6 — Exhibit Hall Closes after Afternoon Break/Dismantle of Exhibits
DMEC RESOURCES
Exhibit Resources
Important Links
- Conference Registration Form (Registrations must be completed by June 26)
- DMEC Sponsor & Exhibitor Portal (Tasks due June 26)
- Conference Hotel Information (Reservations must be completed July 11)
- Conference Agenda
Additional Order Forms
mARKETING tOOLKIT: SPONSORS
We are pleased you will be participating in the 2025 DMEC Annual Conference.
With four days of education and extended networking, attendees will have the opportunity to connect with colleagues and gain expert solutions to their most complex compliance challenges. Get more event details.
The tips below will help you spread the word about your participation through your personal and professional social channels.
Event Links & Tags
We recommend tagging DMEC’s social channels
- LinkedIn: @Disability Management Employer Coalition
- Facebook: @DMECinc
Use the hashtag #DMECinDC when posting about the conference to increase the visibility of your company at the event.
Social Media Post Suggestions
[Company name] is proud to sponsor the 2025 DMEC Annual Conference, happening August 4-7 in Washington, DC! Join us and other industry leaders as we explore the future of absence, disability, and workforce well-being. Don’t miss out – register today! www.dmec.org/annual-conference
The 2025 DMEC Annual Conference is the must-attend event for professionals in absence & disability management. Gain insights from top experts, network with peers, and discover innovative solutions. We’re thrilled to be a sponsor this event! See you in DC, August 4-7! www.dmec.org/annual-conference
We’re counting down to the 2025 DMEC Annual Conference! Be sure to stop by our booth to connect, learn, and see how we’re shaping the future of workforce management. See you in Washington, DC, August 4-7! www.dmec.org/annual-conference
Can’t wait for the 2025 DMEC Annual Conference? Neither can we! We’re especially excited about [Session Title] with [Speaker Name] – a must-attend for anyone in absence and disability management .
Join us August 4-7 in Washington, DC for insights you won’t want to miss!
The world of absence, disability, and workforce well-being is evolving—are you keeping up? The 2025 DMEC Annual Conference is THE place to learn about the latest trends, best practices, and compliance updates.
Join us August 4-7 in Washington, DC, and stay ahead of the curve. We’re proud to sponsor this must-attend event. Will we see you there? www.dmec.org/annual-conference
We’re excited to be sponsoring the 2025 DMEC Annual Conference, and we’d love for YOU to join us in Washington, DC, August 4-7!
This event is packed with expert-led sessions, cutting-edge strategies, and opportunities to connect with industry leaders. Let’s talk about how we can support your absence & disability management goals—see you there?
In addition to suggested social media posts, DMEC has provided editable social media templates in Canva for you to use when promoting the event.
Please note: You will need to create a free account to customize.
Email Signature
To demonstrate your conference participation, you can include the image below in your email signature line by copying and pasting it into your signature directly. Once inserted into your signature, right click on the image, click “link,” paste www.dmec.org/annual-conference into the “address” field, and click OK.
mARKETING tOOLKIT: Exibitors
We are pleased you will be participating in the 2025 DMEC Annual Conference.
With four days of education and extended networking, attendees will have the opportunity to connect with colleagues and gain expert solutions to their most complex compliance challenges. Get more event details.
The tips below will help you spread the word about your participation through your personal and professional social channels.
Event Links & Tags
We recommend tagging DMEC’s social channels
- LinkedIn: @Disability Management Employer Coalition
- Facebook: @DMECinc
Use the hashtag #DMECinDC when posting about the conference to increase the visibility of your company at the event.
Social Media Post Suggestions
[Company name] is heading to Washington, DC, August 4-7 for the 2025 DMEC Annual Conference, and we’re excited to be part of the DMEC Solutions Marketplace!
Stop by our booth to discover how we can help you navigate absence, disability, and workforce well-being with [mention key solution or service]. See you there!
Looking for innovative solutions to streamline absence & disability management? Visit our booth at the DMEC Solutions Marketplace during the 2025 DMEC Annual Conference!
We’re just [X weeks/days] away from the 2025 DMEC Annual Conference! If you’re looking for game-changing solutions in absence & disability management, make sure to visit us at the DMEC Solutions Marketplace.
We’re ready to help you tackle your biggest workforce challenges—see you soon!
Ready to elevate your expertise in absence, disability, and workforce well-being? The 2025 DMEC Annual Conference is packed with expert-led sessions, hands-on learning, and real-world case studies designed to help you stay ahead.
Join us August 4-7 in Washington, DC, and gain the knowledge you need to drive meaningful change in your organization. Will we see you there?
Searching for the right tools, tech, and strategies to simplify absence and disability management? You’ll find them in the DMEC Solutions Marketplace.
We’ll be at Booth [#] at the 2025 DMEC Annual Conference in Washington, DC, August 4-7—don’t miss it!
Looking for smarter, faster, and more effective ways to manage absence and disability? We’ve got you covered! Visit our booth at the DMEC Solutions Marketplace during the 2025 DMEC Annual Conference and discover how [your product/service] can help you stay ahead. www.dmec.org/annual-conference
In addition to suggested social media posts, DMEC has provided editable social media templates in Canva for you to use when promoting the event.
Please note: You will need to create a free account to customize.
If you would like to create your own graphics and use the 2025 DMEC Annual Conference branding, please reference this color chart.
Email Signature
To demonstrate your conference participation, you can include the image below in your email signature line by copying and pasting it into your signature directly. Once inserted into your signature, right click on the image, click “link,” paste www.dmec.org/annual-conference into the “address” field, and click OK.
