Conferences & Webinars
Annual Conference
Exhibit and Sponsorship Opportunities
The 2025 DMEC Annual Conference offers attendees timely education sessions, continuing education credit, and the chance to connect with peers, industry experts, and vendor partners in person. Get your brand in front of decision-makers at the 2025 DMEC Annual Conference — the premier event of the year for absence and disability management professionals.
To secure your sponsorship for the 2025 Annual Conference, you can complete our online contract (a free DMEC account is required) or contact Jennifer Pike, jpike@dmec.org or 800.789.3632, ext. 121.
Attendee Highlights
The 2025 DMEC Annual Conference attracts over 700 professionals, representing 245+ companies from both the private and public sector and almost every state. 75% of attendees are decision-makers or influencers.
CONTENT OPPORTUNITIES
Hosted “Lunch & Learn” Session (1 of 2 opportunities available): $6,000
Engage and network with attendees during a ”Lunch & Learn” session. Sponsors will have a 30-minute slot during the lunch break to host an educational or Q&A session with their organization’s experts on a trending industry topic.
Inclusions:
- Opportunity to host one (1) 30-minute ”Lunch & Learn” session (subject to DMEC planning and policies)
- Opportunity to send one (1) targeted email invite to selected attendees (subject to DMEC policies)
- Logo recognition on event signage and general session slides
Virtual Conference Sponsorship: $4,000
Provide thought leadership and build brand awareness as a sponsor of the one-day Virtual Conference.
Inclusions:
- Opportunity to host one (1) 30-minute ”Lunch & Learn” session (subject to DMEC planning and policies)
- Discounted registration rate for employer clients
- Opportunity to link one (1) external lead generation resource (accessible through a lead generation form) in the “Resources” widget in the conference console
- Logo recognition on conference promotional and post-conference emails
- Recognition on the virtual presentation console
- Two (2) complimentary virtual conference registrations
- Post-conference list of registrants which includes full name, title, organization, and email address
DIGITAL OPPORTUNITIES
Conference Mobile App: CLOSED
Attendees will have the opportunity to view event information from their smartphones and tablets via the conference mobile app. This convenient tool will offer the practical information attendees need to find their way around the conference, including the session agenda, exhibitor and attendee information, conference logistics, and other event activities. Attendees will be able to access their saved agendas and up-to-date information on session changes as well as complete session evaluations for continuing education credit.
Inclusions:
- Splash page ad on the mobile app used by 99% of conference attendees
- Sponsor recognition in conference attendee reminders about mobile app download
- Logo recognition on event signage and walk-in slides
Conference Quest Scavenger Hunt: CLOSED
DMEC’s mobile app Conference Scavenger Hunt is an engaging opportunity for attendees to earn points by attending sessions and events, visiting exhibitors and sponsors, answering questions, and much more. Gain recognition as the official sponsor of the Conference Quest Scavenger Hunt.
Inclusions:
- Logo recognition on mobile app scavenger hunt module
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
EVENT ENGAGEMENT OPPORTUNITIES
Closing Night Event: CLOSED
Close out the conference in style. Partner with DMEC to host the Wednesday night event and give attendees the chance to unwind and enjoy some networking and light refreshments.
Inclusions:
- Co-branded logo recognition on complimentary drink tickets handed out at door
- Logo recognition on event signage at venue
- Logo recognition on conference event signage and walk-in slides
Build Your Own Package (1 of 2 opportunities available): $8,500
Do you have a creative or innovative event engagement idea that’s not listed here? Work with the DMEC team to “build your own” package.
Inclusions:
- Create your own event engagement opportunity in collaboration with DMEC (subject to DMEC approval)
- Logo recognition on event signage and walk-in slides
- Two (2) complimentary full conference registrations for employer clients of your organization
Keynote Speaker: $8,000
Kick off the conference experience as the opening keynote sponsor. You’ll have an opportunity to introduce the keynote speaker during the session, as well as host a “speaker meet and greet” with attendees.
Inclusions:
- Opportunity for a company representative to introduce the keynote speaker
- Opportunity to host a “speaker meet and greet” with attendees
- Logo recognition on event signage and walk-in slides
Happy Hour Sponsorship: CLOSED
Assist attendees in building relationships and making new connections over drinks and light appetizers as the Happy Hour sponsor.
Inclusions:
- Verbal recognition at the event
- Opportunity to host a “special beverage” station during the event
- Logo recognition on co-branded beverage napkins placed on beverage bars
- Logo recognition on co-branded complimentary drink tickets handed out at door
- Logo recognition on event signage and walk-in slides
Morning Coffee Break Package (Full Week): $6,000
Kickstart the day for attendees and build brand awareness by sponsoring a full-week of morning coffee breaks.
Inclusions:
- Logo recognition on co-branded beverage napkins
- Logo recognition on a co-branded item selected by DMEC (i.e. coffee cup, coffee sleeve, etc.)
- Logo recognition on event signage and walk-in slides
Networking Lunch (Full Week): $6,000
Engage and network with attendees with this exclusive full-week lunch sponsorship.
Inclusions:
- Opportunity to provide one (1) sponsored item in conference tote bags
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on event signage and walk-in slides
Afternoon Dessert & Networking Break Package (Full Week): CLOSED
Give attendees an afternoon boost and build name recognition as the exclusive dessert and networking break sponsor.
Inclusions:
- Logo recognition on co-branded dessert napkins placed on dessert buffets
- Logo recognition on a co-branded item selected by DMEC (i.e. coffee cup, coffee sleeve, etc.)
- Logo recognition on event signage and walk-in slides
Grand Prize Giveaway: CLOSED
Be the sponsor of attendees’ favorite giveaway! Participants in the Conference Quest Scavenger Hunt will be entered into a drawing for a cash grand prize of $1,000 to be announced during the closing session. Attendees must be present to win.
Inclusions:
- Opportunity to introduce your organization during the closing general session prior to announcing winner
- Logo recognition on a co-branded giant check presented to winner
- Logo recognition on event signage and walk-in slides
Wellness Lounge: $8,500
Offer attendees a chance to relax, reflect on what they’ve learned, and connect with peers in a cozy meeting place within the DMEC Solutions Marketplace.
Inclusions:
- Opportunity to provide branded giveaways in the lounge (provided by sponsor)
- Opportunity to select one wellness activity, in collaboration with DMEC, for the lounge (massage chairs, oxygen bar, mindfulness sessions, etc.)
- Co-branded logo recognition on lounge signage, lounge marketing, event signage, and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
EXHIBIT HALL ENGAGEMENT SPONSORSHIPS
Wellness Lounge: $8,500
Offer attendees a chance to relax, reflect on what they’ve learned, and connect with peers in a cozy meeting place within the DMEC Solutions Marketplace.
Inclusions:
- Opportunity to provide branded giveaways in the lounge (provided by sponsor)
- Opportunity to select one wellness activity, in collaboration with DMEC, for the lounge (massage chairs, oxygen bar, mindfulness sessions, etc.)
- Co-branded logo recognition on lounge signage, lounge marketing, event signage, and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
BRANDING OPPORTUNITIES
Guest Room Key Cards: $8,000
Make an impression from the moment attendees check in. Guest room key cards are used multiple times a day, so you’ll be “in the pocket” of every attendee. Sponsorship cost includes two (2) custom logo-designed key cards (replaces standard keys) for each attendee and distribution by hotel staff at check in.
Note: The sponsor will be responsible for design, based upon artwork specifications provided by DMEC.
Inclusions:
- Co-branded logo recognition on keycards
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your
Conference Name Badges: CLOSED
Gain brand recognition throughout the conference with your company’s logo on attendee badges and lanyards. Attendees are required to wear badges during sessions and conference events.
Inclusions:
- Co-branded logo recognition on name badge and name badge lanyard
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
Portable Power Banks: $7,500
Get noticed while attendees charge their mobile devices during the day. This sponsorship includes a co-branded power bank in each attendee tote bag providing you with extended brand exposure while attendees charge their devices during and after the event.
Inclusions:
- Co-branded power bank with your logo placed in each conference tote bag (designed and purchased by DMEC)
- Logo recognition on event signage and walk-in slides
Selfie Station: CLOSED
Your organization’s logo will be front and center on every selfie snapped at this station and shared during the conference. The sponsorship includes your logo on a co-branded photo opportunity, which provides extended brand exposure throughout the conference.
Inclusions:
- Co-branded photo opportunity including your organization’s logo
- Logo recognition on event signage and walk-in slides
Self-Care Station: $5,000
Attendees won’t forget your organization’s support of the conference Self-Care Station that allows attendees to pick up self-care items throughout the conference. Maybe they forgot something or need a little afternoon pick-me-up. The Self-Care Station will be a popular spot.
Inclusions:
- Co-branded signage including your organization’s logo
- One co-branded item provided as an attendee takeaway from the station (DMEC selected and purchased)
- Logo recognition on event signage and walk-in slides
Ribbon Wall: $4,500
DMEC attendees love to customize their name badges with ribbons that highlight their achievements and personalities. Become the official sponsor of the DMEC ribbon wall, which is always prominently placed at in-person events and highlight your company throughout the conference!
Inclusions:
- Logo recognition on ribbon wall header
- Customized ribbon available on the ribbon wall and at the sponsor booth (subject to DMEC approval)
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
Corporate Social Responsibility Event: CLOSED
Support the local community by partnering with DMEC to host a corporate social responsibility event. The event will be developed and managed by DMEC staff.
Inclusions:
- Opportunity to provide a video or in-person message to all attendees explaining the importance of the event and your organization’s participation
- Logo recognition on event signage and walk-in slides
EXHIBIT SPACE OPPORTUNITIES
Note: Exhibit-only badges do not include session access, but they do include event and meal access.
Single 10'x10' Booth Package: $5,000
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- Two (2) complimentary exhibit-only* registrations
- Post-conference mailing list (includes full name, title, company, and mailing address)
- Option to purchase additional exhibit-only* badges
Double 10'x20' Booth Package: $7,000
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- Two (2) complimentary full conference registrations
- Four (4) complimentary exhibit-only* registrations
- Post-conference mailing list (includes full name, title, company, and mailing address)
- Option to purchase additional exhibit-only* badges
First-Time Exhibitor Single 10'x10' Booth Package: $3,200
Get in front of your audience with a booth space in the DMEC Solutions Marketplace. This exclusive opportunity is available to organizations that have never exhibited at a DMEC conference.
Inclusions:
- Single 10′ deep x 10′ wide booth
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- One (1) complimentary exhibit-only* registration
- Post-conference mailing list (includes full name, title, company, and mailing address)
Start-Up Organization Single 10'x10' Booth Package: $2,500
Get in front of your target audience and build brand awareness of your new company with a start-up exhibit space in the DMEC Solutions Marketplace. To be eligible for the start-up exhibit space rate, companies must:
- Have never exhibited at a DMEC conference
- Be within the three-year time frame of when their product/service launch
- Employ 50 or fewer individuals
Inclusions:
- Single 10′ deep x 10′ wide booth
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- Post-conference mailing list (includes full name, title, company, and mailing address)
Organizations are allowed to exhibit as a start-up organization for one (1) year only.
EXCLUSIVE EXHIBITOR ADD-ONS
Tote Bag Insert (3 of 3 Opportunities): $1,000
Enhance your brand awareness and showcase your organization’s creativity with the opportunity to include a promo item in DMEC’s conference tote bags. Promo items must be a tangible giveaway item; fliers and brochures are not permitted. Promo items must be provided and shipped by the sponsor and follow DMEC’s guidelines (deadlines apply).
Push Notification (4 of 4 Opportunities): $750
Invite attendees to visit your booth or attend your program presentation by sending a push notification through the DMEC Events mobile app used by 99% of conference attendees. Purchasers will receive one (1) 230-character text notification sent to all mobile app users.
Virtual Tote Bag Flyer: $400
Go paperless! Get your information in front of attendees using our Virtual Tote Bag within the DMEC Events Mobile App. One (1) full-page flier (provided by company) will be uploaded to the Virtual Tote Bag in the mobile app (deadlines apply).
Supporter ADD-ONS
Conference Attendee Listing: $1,000
Arrive at the conference prepared to engage with fellow conference attendees. Organizations that are not exhibitors or sponsors of the conference may purchase the conference attendee listing (names, titles, organizations) prior to conference arrival.
NOTE
Conference sponsorships are subject to right of first refusal by the previous year’s participating sponsor through Sept. 13, 2024. Upon refusal, the sponsorship will be publicly available. Conference sponsorship, exhibit booth, and add-on payments are due in full within 30 days of signed contract and issue of invoice. All payments are subject to the payment due date and cancellation policy outlined in the DMEC Event Terms of Participation.
TAX TREATMENT OF GIFTS AND SPONSORSHIPS
In accordance with the Internal Revenue Service guidelines as stated in IRS Publications 557, revised 7/2001; gifts, sponsorships or other contributions to DMEC as a 501c (6) organization are not deductible as charitable contributions on the donor/sponsor’s federal income tax return. However, they may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer’s business. Consult your tax advisor for clarification.
