2023 DMEC Annual Conference

Sponsorship Opportunities

Get your brand in front of decision-makers at the 2023 DMEC Annual Conference — the premier event of the year for absence and disability management professionals.

To secure your sponsorship for the 2023 DMEC Annual Conference, you can fill out our online form (a free DMEC account is required) or contact Jennifer Nelson at jnelson@dmec.org or 800.789.3632, ext. 121.

Attendee Highlights

The DMEC Annual Conference attracts over 700 professionals, representing 300+ large and mid-sized companies from both the private and public sector and almost every state. 75% of attendees are decision-makers or influencers.

Conference Attendees by Company Size

CONTENT SPONSORSHIP OPPORTUNITIES

Virtual Conference Sponsorship: $4,000

Provide thought leadership and build brand awareness as a sponsor of the one-day 2023 DMEC Virtual Annual Conference.

BENEFITS
  • Opportunity to provide a facilitator for a roundtable discussion (topic to be approved by DMEC)
  • Logo recognition on conference promotional and post-conference emails
  • Recognition on the virtual presentation console
  • Two (2) complimentary virtual conference registrations
  • Post-conference list of registrants (name, title, company)

EVENT ENGAGEMENT SPONSORSHIPS

Keynote Speaker: $8,000 (Closing Keynote Available; Opening Keynote SOLD)

Kick off the conference experience as the opening keynote sponsor. You’ll have an opportunity to introduce the keynote speaker during the session, as well as host a “speaker meet and greet” with attendees in your booth.

BENEFITS:
  • Opportunity for a company representative to introduce the keynote speaker
  • Opportunity to host a “speaker meet and greet” with attendees in your booth
  • Logo recognition on event signage and walk-in slides
Networking Lunch (Full Week): $8,000

Engage and network with attendees with this exclusive full-week lunch sponsorship. You’ll also have the chance to host a roundtable discussion on one of the conference days.

BENEFITS:
  • Opportunity to provide one (1) sponsored item on tables during lunch
  • Opportunity to host one (1) roundtable discussion (subject to DMEC program planning and policies)
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition on event signage and walk-in slides

SPONSORSHIP & ADVERTISING PACKAGES

New! Sponsor+ Bundles

Boost your exposure with conference attendees, DMEC website visitors, and employer clients. Choose one of the packages below for conference sponsorship benefits, adverting opportunities, and free client registrations.

Choose one of the following sponsorships: Networking Lunches (Full Week) or Closing Keynote Speaker: $15,000
BENEFITS:
  • All benefits from the chosen sponsorship (complimentary registration replaced by benefit in sponsor+ package)
  • Two months of free website advertising on the DMEC website
  • Four (4) complimentary full conference registrations for employer clients of your organization

EXHIBIT SPACE

Single 10′ Deep x 10′ Wide Booth Package: $4,600
  • 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
  • Draped backwall and draped side rails
  • One (1) complimentary full conference registration
  • Two (2) complimentary exhibit only* registrations
  • Post-conference mailing list (includes full name, title, company, and mailing address)
  • Option to purchase up to four (4) additional exhibit only* badges
Double 10′ Deep x 20′ Wide Booth Package: $6,600
  • 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
  • Draped backwall and draped side rails
  • Two (2) complimentary full conference registration
  • Two (2) complimentary exhibit only* registrations
  • Post-conference mailing list (includes full name, title, company, and mailing address)
  • Option to purchase up to four (4) additional exhibit only* badges

*Exhibit only badges do not include session access, but they do include event and meal access.

First-Time Exhibitor Single 10′ Deep x 10′ Wide Booth Package: $3,200

Get in front of your audience with a booth space in the DMEC Solutions Marketplace. This exclusive opportunity is available to organizations that have never exhibited at a DMEC conference.

BENEFITS:
  • Single 10′ deep x 10′ wide booth
  • 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
  • Draped backwall and draped side rails
  • One (1) complimentary full conference registration
  • One (1) complimentary exhibit only registration
  • Post-conference mailing list (includes full name, title, company, and mailing address)
Start-Up Organization Single 10′ Deep x 10′ Wide Booth Package: $2,500

Get in front of your target audience and build brand awareness of your new company with a start-up exhibit space in the DMEC Solutions Marketplace. To be eligible for the start-up exhibit space rate, companies must:  

  • Be three years or less from when your product/service was started 
  • Employ 50 or less individuals 
BENEFITS: 
  • Single 10′ deep x 10′ wide  booth 
  • 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning 
  • Draped backwall and draped side rails 
  • One (1) complimentary full conference registration 
  • Post-conference mailing list (includes full name, title, company, and mailing address)  

*Organizations are allowed to exhibit as a start-up organization for one (1) year only.  

EXCLUSIVE EXHIBITOR ADD-ONS

Push Notification: $750

Invite attendees to visit your booth or attend your program presentation by sending a push notification through the DMEC Events mobile app utilized by 99% of conference attendees. Purchasers will receive one (1) 230-character text notification sent to all mobile app users. Total of four (4) opportunities available for purchase.

Virtual Tote Bag Flyer: $400

Go paperless! Get your information in front of attendees using our Virtual Tote Bag within the DMEC Events Mobile App. One (1) full-page flyer (provided by purchaser) will be uploaded to the Virtual Tote Bag in the mobile app (deadlines apply).

Note

First right of refusal for the previous year’s Partner sponsors expires on December 16, 2022. All other conference sponsorships are subject to first right of refusal by the previous year’s participating sponsor through Dec. 16, 2022. Upon refusal, the sponsorship will be publicly available to everyone. Conference sponsorship, exhibit booth, and add-on payments are due in full within 30 days of signed contract and issue of invoice. All payments are subject to the payment due date & cancellation policy outlined in the DMEC exhibit & sponsor contract policy, rules, and regulations.

Tax Treatment of Gifts and Sponsorships

In accordance with the Internal Revenue Service guidelines as stated in IRS Publications 557, revised 7/2001; gifts, sponsorships or other contributions to DMEC as a 501c (6) organization are not deductible as charitable contributions on the donor/sponsor’s federal income tax return. However, they may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer’s business. Consult your tax advisor for clarification.

SOLD OUT SPONSORSHIPS

Conference Mobile App: SOLD

Attendees will have the opportunity to view event information from their smart phones and tablets via the conference mobile app. This convenient tool will offer the practical information attendees need to find their way around the conference, including the session agenda, exhibitor and attendee information, conference logistics, and other event activities. Attendees will be able to access their saved agendas and up-to-date information on session changes as well as complete session evaluations for continuing education credit.

BENEFITS:
  • Splash page ad on the mobile app utilized by 99% of conference attendees
  • Sponsor recognition in conference attendee reminders about mobile app download
  • Logo recognition on event signage and walk-in slides
DMEC Quest Scavenger Hunt: SOLD

DMEC’s mobile app scavenger hunt is an engaging opportunity for attendees to earn points by attending sessions & events, visiting exhibitors & sponsors, answering questions, and much more. Gain recognition as the official sponsor of the DMEC Quest Scavenger Hunt.

BENEFITS:
  • Logo recognition on mobile app scavenger hunt module
  • Logo recognition on event signage and walk-in slides
  • One (1) complimentary full conference registration for an employer client of your organization
Ribbon Wall: SOLD

DMEC attendees love to customize their name badges with ribbons that highlight their achievements and personality. Become the official sponsor of the DMEC ribbon wall and showcase your company through this unique opportunity.

BENEFITS:
  • Logo recognition on ribbon wall header
  • Customized ribbon available on the ribbon wall and at the sponsor booth (subject to DMEC approval)
  • Logo recognition on event signage and walk-in slides
  • One (1) complimentary full conference registration for an employer client of your organization
Hosted Private Roundtable Discussion: Not Available

Engage and network with selected attendees during your organization’s private roundtable discussion. DMEC’s hot-topic roundtable discussions provide attendees with the opportunity to share challenges, opportunities, and best practices in a small group.

BENEFITS:
  • Opportunity to host one (1) roundtable discussion (subject to DMEC program planning and policies)
  • Opportunity to send one (1) targeted email invite to selected attendees (subject to DMEC privacy policies)
  • Logo recognition on event signage and general session slides
Closing Night Event: SOLD

 Close out the conference in style. Sponsor the Wednesday night event and give attendees the chance to unwind and enjoy some networking and light refreshments.

 BENEFITS:
  • Logo recognition on complimentary drink tickets handed out at door
  • Logo recognition on event signage at venue
  • Logo recognition on conference event signage and walk-in slides
Guest Room Key Cards: Not Available

Make an impression from the moment attendees check in. Guest room key cards are used multiple times a day, so you’ll be “in the pocket” of every attendee. Sponsorship cost includes two custom logo-designed key cards (replaces standard keys) for each attendee and distribution by hotel staff at check in. Note: The sponsor will be responsible for design, based upon artwork specifications provided by DMEC.

BENEFITS:
  • Logo recognition on keycards
  • Logo recognition on event signage and walk-in slides
  • One (1) complimentary full conference registration for an employer client of your organization
New! Play Zone: Not Available

Offer attendees a chance to let loose and have some fun in an interactive play zone within the DMEC Solutions Marketplace.

BENEFITS:
  • Opportunity to provide branded giveaways in the zone (provided by sponsor)
  • Opportunity to select one interactive game or activity, in partnership with DMEC, for the zone (ping pong, corn hole, photo booth, etc)
  • Logo recognition on zone signage, zone marketing, event signage, and walk-in slides
  • One (1) complimentary full conference registration for an employer client of your organization
New! Wellness Lounge: SOLD

Offer attendees a chance to relax, reflect on what they’ve learned, and connect with peers in a cozy meeting place within the DMEC Solutions Marketplace.

BENEFITS:
  • Opportunity to provide branded giveaways in the lounge (provided by sponsor)
  • Opportunity to select one wellness activity, in partnership with DMEC, for the lounge (massage chairs, oxygen bar, mindfulness sessions, etc.)
  • Logo recognition on lounge signage, lounge marketing, event signage, and walk-in slides
  • One (1) complimentary full conference registration for an employer client of your organization
Breakfast & Morning Coffee Break Package (Full Week): SOLD

Kick-start the day for attendees and build brand awareness with a full-week breakfast and morning coffee break sponsorship.

BENEFITS:
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition on beverage cups
  • Logo recognition on event signage and walk-in slides
Afternoon Dessert & Networking Break Package (Full Week): SOLD

Give attendees an afternoon boost and build name recognition as the exclusive dessert & networking break sponsor.

BENEFITS:
  • Logo recognition on dessert napkins placed on dessert buffets
  • Logo recognition on beverage cups
  • Logo recognition on event signage and walk-in slides
Grand Prize Giveaway: SOLD

Sponsor attendees’ favorite giveaway! Participants in the DMEC Quest Scavenger Hunt will be entered into a drawing for a cash grand prize of $1,000 to be announced at the closing session.

BENEFITS:
  • Opportunity to introduce your organization during the closing general session prior to announcing winner
  • Logo recognition on a giant check presented to winner
  • Logo recognition on event signage and walk-in slides
New! Build Your Own Sponsorship: SOLD

Do you have a creative or innovative sponsorship idea that’s not listed here? Work with the DMEC team to “build your own” sponsorship package.

BENEFITS:
  • Opportunity to create your own sponsorship opportunity in partnership with DMEC (subject to DMEC approval)
  • Logo recognition on event signage and walk-in slides
  • Two (2) complimentary full conference registrations for employer clients of your organization
Happy Hour Sponsorship: SOLD

Assist attendees in building relationships and making new connections over drinks and light appetizers as the Happy Hour sponsor.

BENEFITS:
  • Verbal recognition at the event
  • Opportunity to host a “special beverage” station at the event
  • Logo recognition on beverage napkins placed on beverage buffets
  • Logo recognition on complimentary drink tickets handed out at door
  • Logo recognition on event signage and walk-in slides
Conference Name Badges: SOLD

Gain consistent recognition throughout the conference with your company’s logo on attendee badges. Attendees are required to wear badges during sessions and conference events.

BENEFITS:
  • Logo recognition on name badge
  • Logo recognition on event signage and walk-in slides
  • One (1) complimentary full conference registration for an employer client of your organization