2022 DMEC Annual Conference

Frequently Asked Questions

General

When is the 2022 DMEC Annual Conference?

The in-person conference will held on Aug. 1-4, 2022 in Denver, CO. A one-day virtual conference will be held on Aug. 31, 2022.

Where will the conference be held?

All meetings and events held in conjunction with the in-person conference will be at the Gaylord Rockies Resort & Convention Center in Denver, CO.

Is the 2022 DMEC Annual Conference going to be held in person or virtually?

The conference will be held in person in Denver, CO. In order to attend the in-person conference:

  • Attendees must be fully vaccinated against COVID-19. Individuals are considered fully vaccinated two weeks after they have received a complete dose(s) of a U.S. Food and Drug Administration-authorized or -approved COVID-19 vaccination.
  • Attendees must provide proof of vaccination prior to arriving onsite at the conference. Vaccination information must be uploaded to our third-party health screening company, CrowdPass, no later than July 22, 2022.

Visit our COVID-19 Health & Safety Information page for more information.

For those that are unable to attend the in-person conference, DMEC has planned a one-day virtual conference on Aug. 31, 2022, which will feature four of the highest-rated sessions from the in-person conference along with virtual roundtable discussions.

Program

When will the 2022 DMEC Annual Conference program be available?

The program will be available online in April 2022.

Registration

What are the conference registration fees?
In-Person Conference Registration Fees

 

Registration Fees
Early Bird Rate
Through June 9
Advanced Rate
June 10-July 8
Regular Rate
July 9-22
Employer Member $889 $1,039 $1,189
Employer Nonmember $1,099 $1,249 $1,399
Supplier* Member $1,149 $1,299 $1,449
Supplier* Nonmember $1,359 $1,509 $1,659

*Suppliers serve employers by providing health, absence, insurance, and productivity-related programs, services, and strategies. If your company is primarily engaged in supplying the above services and products to DMEC employer attendees, your company will be considered a supplier for purposes of registration.

Virtual Conference Registration Fees
Registration Fees
Member $129
Nonmember $189
When and how do I register?

You can submit credit card payment and register online.

How do I know if I’m a member?

If you aren’t sure if your organization is a DMEC member, follow these steps to add your company affiliation and verify your DMEC membership status or contact us at 800.789.3632 ext. 101 or info@dmec.org.

I am presenting a session. Do I have to register?

Everyone, including speakers, attending the conference must register. Speakers will receive registration instructions through their speaker portal.

How will I know if I am registered?

When your registration is received and processed, you will receive an email indicating that you completed the registration process. Registration confirmation emails will be sent to the email address entered on your online registration form. If you believe that you have completed the registration steps and do not receive an email within 24 hours, contact us at info@dmec.org.

Is it possible to substitute a new person for someone who is already registered?

Yes. Contact us at 800.789.3632, ext. 101 or info@dmec.org with both the name of the person being replaced and the new person’s name and contact information, including email address and the email confirmation number of the record of the person being replaced (if available). Substitutions will be accepted through July 22, 2022. The individual attending the conference is responsible for all financial obligations and vaccination requirements.

Is it possible to cancel my registration?

All registration cancellation and refund requests must be made in writing by July 8, 2022. A refund of all fees, minus a $50 administrative fee, will be given for cancellations received on or before July 8. No refunds will be granted after this date.

Will I receive a badge and conference materials in the mail?

No. You will pick up your badge and other conference information at the onsite DMEC registration desk at the Gaylord Rockies Resort & Convention Center.  The DMEC registration desk will be open prior to our Monday general session and evening welcome reception, opening again at least one hour prior to the start of sessions on Tuesday. Registration desk hours are included in the mobile app and in a reminder email sent to you shortly before the conference.

What forms of payment do you accept?

Conference registration fees can be paid by credit card (Visa, MasterCard, or American Express).

Meals & Social Events

What meals and refreshments are included in registration?

The Monday welcome reception, breakfast on Tuesday, Wednesday, and Thursday, morning breaks Monday-Thursday, afternoon breaks Monday-Wednesday, and the Tuesday Happy Hour are included in your registration.

I’m a vegetarian. How can I order vegetarian meal options?

Please note your accommodation needs on your registration form and provide detailed information. DMEC staff will reach out with further information.

I have a specific food allergy. How can I be ensured that I will receive an appropriate meal?

Please note your accommodation needs on your registration form and provide detailed information. DMEC staff will reach out with further information.

Housing/Hotel Information

What is the conference hotel?

The 2022 DMEC Annual Conference will be held at the Gaylord Rockies Resort & Convention Center in Denver, CO. The hotel is currently taking reservations for the DMEC conference.

What is our discounted DMEC guest room rate?

The discounted guest room rate for conference attendees is $259 USD per night plus taxes. To secure the discounted rate, make your reservation by July 11, 2022.

I’m presenting. Do I need to make my own hotel reservation?

Yes. Speakers will receive hotel reservation information through their speaker portal.

What do I do if the conference hotel is already full?

This year the hotel should accommodate our entire group. If you are told the hotel is full, contact us at info@dmec.org. We encourage everyone to make their reservations early.

How do I cancel or change my hotel reservation if I need to?

Call the hotel and cancel as soon as you know that you will not be using your reserved room or need to make a change to your existing reservation.

Still Have Questions?

All general questions regarding the conference that have not been covered within these FAQs should be directed to:

Agnes Amos-Coleman
Conferences, Director
aamos-coleman@dmec.org
800.789.3632, ext.119

Or simply send your general inquiry to info@dmec.org, and it will be directed to the correct staff member for response.