2023 DMEC Annual Conference

Frequently Asked Questions

General

When is the 2023 DMEC Annual Conference?

The in-person conference will held on Aug. 14-17, 2023 in San Diego, CA. A one-day virtual conference will be held on Sept. 20, 2023.

Where will the conference be held?

All meetings and events held in conjunction with the in-person conference will be at the Town and Country Resort in San Diego, CA.

Is the 2023 DMEC FMLA/ADA Employer Compliance Conference going to be held in person or virtually?

The conference will be held in person at the Town and Country Resort in San Diego, CA.

For those that are unable to attend the in-person conference, DMEC has planned a one-day virtual conference on Sept. 20, 2023, which will feature four of the highest-rated sessions from the in-person conference along with a virtual roundtable discussion.

What are the health & safety precautions and guidelines for the 2023 DMEC Annual Conference?

DMEC continues to review Centers for Disease Control and Prevention and City of San Diego COVID-19 safety protocols to ensure we provide the safest event we can for our attendees, exhibitors, staff, and service providers. As of now, no vaccination, masking, or social distancing requirements exist within the City of San Diego or for the 2023 DMEC Annual Conference. If guidelines are updated, DMEC reserves the right to change attendance requirements for the conference and to refuse entry to any participant that is not in compliance without refund.

Program

When will the 2023 DMEC Annual Conference program be available?

The program will be available online in April 2023. The virtual conference agenda will be available approximately one month prior to the event.

Registration

What are the conference registration fees?
In-Person Conference Registration Fees

 

Registration Fees
Early Bird Rate
Through June 8
Advanced Rate
June 9-July 6
Regular Rate
July 7-August 3
Employer Member $939 $1,079 $1,229
Employer Nonmember $1,189 $1,289 $1,439
Supplier* Member $1,199 $1,339 $1,489
Supplier* Nonmember $1,449 $1,549 $1,699

*Suppliers serve employers by providing health, absence, insurance, and productivity-related programs, services, and strategies. If your company is primarily engaged in supplying the above services and products to DMEC employer attendees, your company will be considered a supplier for purposes of registration.

Virtual Conference Registration Fees
Registration Fees
Member $129
Nonmember $189
Are there group discounts available for registration?

Yes. Register four or more individuals from your organization, and receive a $75 discount on the fourth registration and all subsequent registrations. Note: You do not need to register all four individuals at the same time. The registration system will recognize when the fourth (and subsequent) individual(s) from the organization is registering and will automatically apply the $75 discount.

When and how do I register?

You can register online and submit credit card payment.

How do I know if I’m a member?

If you aren’t sure if your organization is a DMEC member, follow these steps to add your company affiliation and verify your DMEC membership status or contact us at 800.789.3632 ext. 101 or info@dmec.org.

I am presenting a session. Do I have to register?

Everyone, including speakers, attending the conference must register. Speakers will receive registration instructions through their speaker portal.

How will I know if I am registered?

When your registration is received and processed, you will receive an email indicating that you completed the registration process. Registration confirmation emails will be sent to the email address entered on your online registration form. If you believe that you have completed the registration steps and do not receive an email within 24 hours, contact us at info@dmec.org.

Is it possible to substitute a new person for someone who is already registered?

Yes. Contact us at 800.789.3632, ext. 101 or info@dmec.org with both the name of the person being replaced and the new person’s name and contact information, including email address and the email confirmation number of the record of the person being replaced (if available). Substitutions will be accepted through August 3, 2023. The individual attending the conference is responsible for all financial obligations.

What if I need to cancel my in-person conference registration?

All registration cancellation and refund requests must be made in writing by July 6, 2023. A refund of all fees, minus a $50 administrative fee, will be given for cancellations received on or before July 6. No refunds will be granted after this date.

Will I receive a badge and conference materials in the mail?

No. You will pick up your badge and other conference information at the onsite DMEC registration desk at the Town and Country Resort. The DMEC registration desk will be open prior to our Monday general session and evening welcome reception, opening again at least one hour prior to the start of sessions on Tuesday. Registration desk hours are included in our mobile app and in a reminder email sent to you shortly before the conference.

What forms of payment do you accept?

Conference registration fees can be paid by credit card (Visa, MasterCard, or American Express).

Meals & Social Events

What meals and refreshments are included in registration?

The Monday welcome reception, breakfast on Tuesday, Wednesday, and Thursday, morning breaks Monday-Thursday, lunch on Tuesday and Wednesday afternoon breaks Monday-Wednesday, the Tuesday Happy Hour and Wednesday Closing Night Event are included in your registration.

I’m a vegetarian. How can I order vegetarian meal options?

Please note your accommodation needs on your registration form and provide detailed information. DMEC staff will reach out with further information.

I have a specific food allergy. How can I be ensured that I will receive an appropriate meal?

Please note your accommodation needs on your registration form and provide detailed information. DMEC staff will reach out with further information.

Housing/Hotel Information

What is the conference hotel?

The 2023 DMEC Annual Conference will be held at the Town and Country Resort in San Diego, CA. The hotel is currently taking reservations for the DMEC conference.

What is our discounted DMEC guest room rate?

The discounted daily rate for DMEC conference attendees is $219 USD plus taxes/fees (a daily $5 resort fee and daily $3 housekeeping fee) per room. Make your reservation by July 22, 2023 to receive the discounted rate. All reservations must be accompanied by a first night room deposit, which is refundable if reservation is canceled 48 hours prior to arrival.

I’m presenting. Do I need to make my own hotel reservation?

Yes. Speakers will receive hotel reservation information through their speaker portal.

What do I do if the conference hotel is already full?

This year the hotel should accommodate our entire group. If you are told the hotel is full, contact us at info@dmec.org. We encourage everyone to make their reservations early.

How do I cancel or change my hotel reservation if I need to?

Call the hotel and cancel as soon as you know that you will not be using your reserved room or need to make a change to your existing reservation.

Still Have Questions?

All general questions regarding the conference that have not been covered within these FAQs should be directed to:

Stephanie Kappus
Conferences Manager
skappus@dmec.org
800.789.3632, ext.106

Or simply send your general inquiry to info@dmec.org, and it will be directed to the correct staff member for response.