2018 DMEC Annual Conference
Frequently Asked Questions
When is the 2018 DMEC Annual Conference?
The 2018 DMEC Annual Conference will be held Aug. 6-9, 2018.
Where will the conference be held?
All meetings and events held in conjunction with the conference will be at the Hilton Austin.
When will the 2018 DMEC Annual Conference program be available?
The 2018 DMEC Annual Conference preliminary program will be available online in April. Printed copies will also be mailed at that time.
When will the sessions be announced?
The sessions for the 2018 DMEC Annual Conference will be announced in the preliminary program which will be available online in April.
What are the conference registration fees?
|Employer Member-Individual Rate||$919||$1019|
|Employer Member-Group Rate||$869||$969|
|Employer Nonmember-Individual Rate||$1169||$1269|
|Employer Nonmember-Group Rate||$1119||$1219|
|Supplier Member-Individual Rate*||$1149||$1249|
|Supplier Member-Group Rate*||$1099||$1199|
|Supplier Nonmember-Individual Rate*||$1399||$1499|
|Supplier Nonmember-Group Rate*||$1349||$1449|
*Supplier members serve employers by providing health, absence, insurance, and productivity-related programs, services, and strategies. If your company is primarily engaged in supplying the above services and products to DMEC employer attendees, your company will be considered a supplier for purposes of registration.
When and how do I register?
You can register through our online registration form. A PDF registration form will be available at a later date.
Does DMEC offer group discounts for this conference?
DMEC does offer a group discount for member and nonmember employers and member suppliers. Organizations sending two or more people from the same company are eligible to receive the group rates listed above.
How do I know if I’m a member?
If your organization is a member or you have purchased an individual membership, you can register at the member rate. If you aren’t sure if your company or organization is a DMEC member, enter your work email address in our online form or contact us at 800.789.3632, ext. 119 or email@example.com.
My organization is unable to get a check cut by the early bird deadline. Can I still register at the early bird rate?
Yes. You must register online or complete the hard copy registration form on or before the deadline to qualify for early bird rates even if the check will not arrive until after that date. Your registration will be pending until payment is received and processed. All check payments for early bird registration must be received no later than 30 days following the completion of your registration.
Can I register for just one day of the conference?
There is no one-day registration rate available.
I am presenting a session. Do I have to register?
Everyone, including presenters, attending the conference must register. The coordinator for each session, also known as the session contact, will receive instructions via email for registering their session’s speakers.
How will I know if I am registered?
When your registration is received and processed, you will receive an email indicating that you completed the registration process. Registration confirmation emails will be sent to the email address entered on your online registration form. If you believe that you have completed the registration steps and do not receive an email within 24 hours, contact firstname.lastname@example.org.
Is it possible to substitute a new person for someone who is already registered?
Yes. Contact us at 800.789.3632, ext. 119 or email@example.com with both the name of the person being replaced and the new person’s name and contact information, including email address and the email confirmation number of the record of the person being replaced (if available).
Will I receive a badge and conference materials in the mail?
No. You will pick up your badge and other conference information at the onsite DMEC registration desk at the Hilton Austin. The registration desk will be open prior to our Monday sessions and evening welcome reception, opening again at least one hour prior to the start of the opening session on Tuesday. Registration desk hours are included in your printed preliminary program and in a reminder email sent shortly before the conference.
What forms of payment do you accept?
Conference registration fees can be paid by credit card (Visa, MasterCard, or American Express) or check. Purchase orders must be pre-authorized by sending your request to firstname.lastname@example.org.
Meals & Social Events
What meals and refreshments are included in registration?
A conference registration includes the welcome reception, three (3) breakfasts plus morning and afternoon breaks, two (2) lunches, and a DMEC sponsored evening event.
I’m a vegetarian. How can I order vegetarian meal options?
Please check “Special Dietary Needs” on your registration form and provide detailed information on your special need. Upon being seated, simply notify the banquet staff assisting your table that you would like a vegetarian option.
I have a specific (i.e. food) allergy. How can I be ensured that I will receive an appropriate meal?
On your online registration form, please check off that you will need a “special accommodation” and enter the information in the correct form field. If registering using a paper form, send an email to email@example.com with further details and restrictions regarding your specific allergy.
What is the conference hotel?
The 2018 DMEC Annual Conference will be held at the Hilton Austin. The hotel is currently taking reservations for the DMEC conference.
What is our discounted DMEC guest room rate?
The discounted guest room rate for conference attendees is $199 per night plus taxes.
I’m presenting. Do I need to make my own hotel reservation?
Yes. The overall session contact (named as such within the Call for Presentations form submitted) received an electronic notification of presentation acceptance which outlined all DMEC policies regarding hotel and transportation arrangements, registration procedures, and DMEC reimbursement policies. The session speakers will be copied on this email.
What do I do if the conference hotel is already full?
This year the hotel should accommodate our entire group. If you are told the hotel is full, contact firstname.lastname@example.org. There is the possibility that the hotel might sell out before the cut-off date. We encourage everyone to make their reservations early.
How do I cancel or change my hotel reservation if I need to?
Call the hotel and cancel as soon as you know that you will not be using your reserved room or need to make a change to your existing reservation.
Still Have Questions?
All general questions regarding the conference that have not been covered within these FAQs should be directed to:
Sr. Events Coordinator
Or simply send your general inquiry to email@example.com, and it will be directed to the correct staff member for response.