Exhibitor & Sponsor Resources
Below is a series of resources you can use to help you plan your exhibit space and partnership at the upcoming 2026 DMEC Annual Conference at the Gaylord Opryland Resort & Convention Center in Nashville, TN If you have questions about the materials available, please contact Jennifer Pike at jpike@dmec.org or 800.789.3632, ext. 121.
DMEC Solutions Marketplace Schedule
Monday, August 3
12:30 – 5:00 pm – Exhibitor Set Up
5:00 – 7:00 pm – Opening Welcome Reception
Tuesday, Aug. 4
7:00 – 8:00 am Breakfast with Exhibitors
8:00 am – 6:30 pm – DMEC Solutions Marketplace Open
9:15 – 10:00 am – Coffee & Conversation Break with Exhibitors
12:00 – 1:30 pm – Lunch with Exhibitors
2:30 – 3:15 pm – Dessert with Exhibitors
5:30 – 6:30 pm – Happy Hour with Exhibitors
Wednesday, Aug. 5
7:00 – 8:00 am – Breakfast with Exhibitors
8:00 am – 3:15 pm – DMEC Solutions Marketplace Open
10:15 – 11:00 am – Coffee & Conversation Break with Exhibitors
12:00 – 1:30 pm – Lunch with Exhibitors
2:30 – 3:15 pm – Dessert with Exhibitors (Prize Giveaway announcements at 2:45 pm)
3:15 – 5:00 pm – Exhibitor Dismantle
Important Deadlines
All exhibitor information is to be submitted online through the DMEC Sponsor & Exhibitor Portal. All primary exhibit contacts received log in information via email. SEE FERN EXHIBITOR KIT FOR ADDITIONAL FERN DEADLINES.
- June 12 — Early Bird prices for registration end. All registrations will increase in price.
- June 26— Company Details Due: Description/Logo/Contact Information (to be published in mobile app; required for all exhibitors & sponsors)
- June 26 — Certificate of Insurance Due (required for all exhibiting companies)
- June 26 – Event Terms of Participation Due (required for all exhibiting companies)
- June 26 – Scavenger Hunt Question Due (required for all exhibiting companies)
- June 26 — All Sponsor/Exhibitor Registrations Due
- June 26 — Sponsored Event Information Due (if applicable)
- June 27 – Advanced prices for registration end. All registration pricing will increase.
- Feb. 21-March 21 — FERN Advance Warehouse Open for Exhibitor Shipments
- Mar. 4 — FERN Discount Deadline
- July 10 – Hotel Reservation Deadline
- July 11 — ExpoPass Advance pricing Deadline
- July 24 – Conference Online Registration Closes
- Aug. 3 – Direct to Show Site Shipments (12:30-5:00 pm)
- Aug. 3 – Set-up of Exhibits
- Aug. 4 – Exhibit Hall Opens at Breakfast
- Aug. 5 –Exhibit Hall Closes after Dessert Break/Dismantle of Exhibits
DMEC Resource Documents
- Participant Guidelines & Portal Instructions (Coming Soon)
- Exhibit Hall Floorplan (Coming Soon)
- Exhibit Booth Assignments (Coming Soon)
- Exhibitor & Sponsor Social Media Toolkit (Coming Soon)
DMEC Important Links
- Conference Registration Form (Registrations must be completed by June 26)
- DMEC Sponsor & Exhibitor Portal (Tasks Due June 26)
- Conference Hotel Information (Reservations must be completed July 10)
- Conference Agenda
Additional Order Forms
- FERN Exhibitor Services Kit (Coming Soon)
- ALL HOTEL/ENCORE FORMS (Coming Soon)
