Confereneces & Webinars
Annual Conference
Exhibit and Sponsorship
Exhibit and Sponsorship Opportunities
The 2024 DMEC Annual Conference offers attendees timely education sessions, continuing education credit, and the chance to connect with peers, industry experts, and vendor partners in person. Get your brand in front of decision-makers at the 2024 DMEC Annual Conference — the premier event of the year for absence and disability management professionals.
To secure your sponsorship for the 2024 DMEC Annual Conference, you can complete our online contract (a free DMEC account is required) or contact Jennifer Pike, jpike@dmec.org or 800.789.3632, ext. 121.
Attendee Highlights
The DMEC Annual Conference attracts over 630 professionals, representing 245+ large and mid-sized companies from both the private and public sector and almost every state. 75% of attendees are decision-makers or influencers.
CONFERENCE ATTENDEES BY COMPANY SIZE
CONTENT SPONSORSHIP OPPORTUNITIES
Hosted “Lunch & Learn” Session (1 of 2 opportunities available): $6,000
Engage and network with attendees during your organization’s “Lunch & Learn” session. “Lunch & Learn” hosts will have a 30-minute slot during lunch to host a Q&A session with your organization’s experts on a trending industry topic.
BENEFITS:
- Opportunity to host one (1) 30-minute “Lunch & Learn” session (subject to DMEC program planning and policies)
- Opportunity to send one (1) targeted email invite to selected attendees (subject to DMEC privacy policies)
- Logo recognition on event signage and general session slides
Virtual Conference Sponsorship: $4,000 | $6,500 (with opted-in emails)
Provide thought leadership and build brand awareness as a sponsor of the one-day 2024 DMEC Virtual Annual Conference.
BENEFITS:
- Opportunity to provide a facilitator for a roundtable discussion (topic to be approved by DMEC)
- Logo recognition on conference promotional and post-conference emails
- Recognition on the virtual presentation console
- Two (2) complimentary virtual conference registrations
- Post-conference list of registrants (name, title, company)
DIGITAL SPONSORSHIPS
Conference Mobile App: CLOSED
Attendees will have the opportunity to view event information from their smart phones and tablets via the conference mobile app. This convenient tool will offer the practical information attendees need to find their way around the conference, including the session agenda, exhibitor and attendee information, conference logistics, and other event activities. Attendees will be able to access their saved agendas and up-to-date information on session changes as well as complete session evaluations for continuing education credit.
BENEFITS:
- Splash page ad on the mobile app utilized by 99% of conference attendees
- Sponsor recognition in conference attendee reminders about mobile app download
- Logo recognition on event signage and walk-in slides
DMEC Quest Scavenger Hunt: CLOSED
BENEFITS:
- Logo recognition on mobile app scavenger hunt module
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
EVENT ENGAGEMENT SPONSORSHIPS
Closing Night Event: CLOSED
Close out the conference in style. Sponsor the Wednesday night event and give attendees the chance to unwind and enjoy some networking and light refreshments.
BENEFITS:
- Logo recognition on complimentary drink tickets handed out at door
- Logo recognition on event signage at venue
- Logo recognition on conference event signage and walk-in slides
Keynote Speaker: $8,000
BENEFITS:
- Opportunity for a company representative to introduce the keynote speaker
- Opportunity to host a “speaker meet and greet” with attendees
- Logo recognition on event signage and walk-in slides
Happy Hour Sponsorship: CLOSED
BENEFITS:
- Verbal recognition at the event
- Opportunity to host a “special beverage” station at the event
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on complimentary drink tickets handed out at door
- Logo recognition on event signage and walk-in slides
Networking Lunch (Full Week): $6,000
BENEFITS:
- Opportunity to provide one (1) sponsored item in conference tote bags
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on event signage and walk-in slides
Breakfast & Morning Coffee Break Package (Full Week): $6,000
BENEFITS:
- Logo recognition on beverage napkins placed on beverage buffets
- Logo recognition on beverage cups
- Logo recognition on event signage and walk-in slides
Afternoon Dessert & Networking Break Package (Full Week): CLOSED
BENEFITS:
- Logo recognition on dessert napkins placed on dessert buffets
- Logo recognition on beverage cups
- Logo recognition on event signage and walk-in slides
Grand Prize Giveaway: $2,000
BENEFITS:
- Opportunity to introduce your organization during the closing general session prior to announcing winner
- Logo recognition on a giant check presented to winner
- Logo recognition on event signage and walk-in slides
Build Your Own Sponsorship: CLOSED
BENEFITS:
- Opportunity to create your own sponsorship opportunity in partnership with DMEC (subject to DMEC approval)
- Logo recognition on event signage and walk-in slides
- Two (2) complimentary full conference registrations for employer clients of your organization
EXHIBIT HALL ENGAGEMENT SPONSORSHIPS
Wellness Lounge: CLOSED
BENEFITS:
- Opportunity to provide branded giveaways in the lounge (provided by sponsor)
- Opportunity to select one wellness activity, in partnership with DMEC, for the lounge (massage chairs, oxygen bar, mindfulness sessions, etc.)
- Logo recognition on lounge signage, lounge marketing, event signage, and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
BRANDING SPONSORSHIPS
Conference Name Badges: CLOSED
BENEFITS:
- Logo recognition on name badge
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
Ribbon Wall: CLOSED
BENEFITS:
- Logo recognition on ribbon wall header
- Customized ribbon available on the ribbon wall and at the sponsor booth (subject to DMEC approval)
- Logo recognition on event signage and walk-in slides
- One (1) complimentary full conference registration for an employer client of your organization
New! Corporate Social Responsibility Event: CLOSED
BENEFITS:
- Opportunity to provide a video message to all attendees explaining the importance of the event and your organization’s participation
- Logo recognition on event signage and walk-in slides
EXHIBIT SPACE
Single 10′ Deep x 10′ Wide Booth Package: $4,900
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- Two (2) complimentary exhibit only* registrations
- Post-conference mailing list (includes full name, title, company, and mailing address)
- Option to purchase up to four (4) additional exhibit only* badges
Double 10′ Deep x 20′ Wide Booth Package: $6,900
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- Two (2) complimentary full conference registration
- Four (4) complimentary exhibit only* registrations
- Post-conference mailing list (includes full name, title, company, and mailing address)
- Option to purchase up to four (4) additional exhibit only* badges
*Exhibit only badges do not include session access, but they do include event and meal access.
First-Time Exhibitor Single 10′ Deep x 10′ Wide Booth Package: $3,200
BENEFITS:
- Single 10′ deep x 10′ wide booth
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- One (1) complimentary exhibit only registration
- Post-conference mailing list (includes full name, title, company, and mailing address)
Start-Up Organization Single 10′ Deep x 10′ Wide Booth Package: $2,500
Get in front of your target audience and build brand awareness of your new company with a start-up exhibit space in the DMEC Solutions Marketplace. To be eligible for the start-up exhibit space rate, companies must:
- Be three years or less from when your product/service was started
- Employ 50 or less individuals
BENEFITS:
- Single 10′ deep x 10′ wide booth
- 6′ skirted table, two (2) chairs, wastebasket, booth ID sign, and aisle cleaning
- Draped backwall and draped side rails
- One (1) complimentary full conference registration
- Post-conference mailing list (includes full name, title, company, and mailing address)
*Organizations are allowed to exhibit as a start-up organization for one (1) year only.
EXCLUSIVE EXHIBITOR ADD-ONS
Tote Bag Insert (three opportunities): $1,000
Push Notification (four opportunities): $750
Virtual Tote Bag Flyer: $400
NOTE
Right of first refusal for the previous year’s sponsorships expires on Sept. 8, 2023. Upon refusal, the sponsorship will be publicly available to everyone. Conference sponsorships, exhibit booth, and add-on payments are due in full within 30 days of signed contract and issue of invoice. All payments are subject to the payment due date & cancellation policy outlined in the DMEC exhibit & sponsor contract policy, rules, and regulations.
TAX TREATMENT OF GIFTS AND SPONSORSHIPS
In accordance with the Internal Revenue Service guidelines as stated in IRS Publications 557, revised 7/2001; gifts, sponsorships or other contributions to DMEC as a 501c (6) organization are not deductible as charitable contributions on the donor/sponsor’s federal income tax return. However, they may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer’s business. Consult your tax advisor for clarification.
