2021 DMEC Virtual Compliance Conference

Exhibit and Sponsorship Opportunities

The DMEC Virtual Compliance Conference will offer attendees timely education sessions, continuing education credit, and the chance to engage with attendees and event partners. Expand your organization’s reach by getting in front of attendees who may not have participated at an in-person conference.

2021 Sponsorship Application Coming Soon! If you are ready to book, or need more information, please contact Mandy Dean at 800.789.3632 ext. 119 or mdean@dmec.org.

Attendee Spotlight

Professionals from the following areas attend the event:

  • Absence & disability management
  • FMLA/ADA workplace compliance
  • Return to work
  • Human resources/benefits
  • Risk and litigation management
  • Workers’ compensation
  • Workplace accommodations

CONTENT DEVELOPMENT SPONSORSHIPS

Partner Sponsorship: SOLD

Build brand awareness before, during, and after the conference as a Partner sponsor. The Partner sponsorship offers the largest number of benefits and the highest levels of recognition.

Preconference Benefits:
  • Logo recognition in all printed & digital pre-conference communication to prospective and registered attendees
  • Logo recognition as a conference sponsor on virtual conference materials
  • Logo recognition in @Work magazine ads (deadlines apply)
  • Discounted registration rate for employer clients
  • Weekly preconference attendee mailing list provided electronically beginning four (4) weeks prior to the conference start date
Day of Benefits:
  • Opportunity to develop content in partnership with DMEC for one educational session*
  • Presentation available for up to one (1) year following the conference for on-demand viewing by registered attendees
  • Opportunity to provide one (1) resource (accessible through a lead generation form) in the event console
  • Opportunity for two (2) organization representatives to moderate group chat during the presentation
  • One-minute marketing video to be played for registered attendees on the day of the scheduled presentation
  • Exhibitor profile on the Conference Hub which includes the option to upload a branded banner, video, company description, staff contact information, website URL, social media information, and resources for attendee viewing and download
  • Featured conference sponsor listing on the Conference Hub website
  • Four (4) complimentary virtual conference registrations
  • Company name, logo, website address, and 100-word description of services included in the final printed program (to be mailed to registered attendees)
Post Conference Benefits:
  • Post-session attendee list of presentation attendees (name/organization/title)
  • Post-conference registered attendee mailing list provided electronically within 10 days following the conference (opted-in registrants)
  • Exhibitor profile link included in resource email to attendees

*Subject to DMEC deadlines and policies; content approval by the DMEC conference programming committee.

NEW! Virtual Product Demonstration:  $4,000 (event attendees only); $5,500 (event attendees + DMEC members)

Showcase your products and technology in an engaging, interactive format. DMEC product demonstrations offer a 30-minute, live virtual session to highlight product features, answer questions, and discuss and gather ideas. All demonstrations are available for on-demand viewing in the Conference Hub for one (1) year following the event. If the DMEC members option is chosen, the on-demand recording is made available to all DMEC members for one (1) year in addition to conference attendees.

Recognition Benefits:
  • Logo and company name recognition on demonstration-related virtual conference materials
  • Logo recognition on the virtual presentation console
Event Benefits:
  • Opportunity to conduct a live 30-minute virtual product demonstration with Q&A
  • Opportunity to provide a one-minute commercial for viewing within the demonstration console
  • Opportunity to provide up to five (5) resources (accessible through lead generation forms) in the demonstration console
  • Opportunity to provide a “Contact Us” widget in the presentation console that allows attendees to send a direct email to your company
  • Link to the recording of the demonstration that can be shared externally
  • List of registrants (name, title, and company) for the demonstration

DIGITAL SPONSORSHIPS

NEW! Digital Photo Booth: $4,000

Say cheese! Get recognized as our official digital photo booth sponsor. Attendees will have the opportunity to take photos with your branded photo frame to be shared through their social media platforms or email for extended post-event recognition.

Benefits:
  • Logo recognition on the digital photo frame
  • Opportunity to collect user information and data through lead generation
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials
Compliance Quest Scavenger Hunt: $3,500

Gain recognition as the official sponsor of the DMEC Quest Scavenger Hunt — an attendee favorite! DMEC’s Conference Hub scavenger hunt is an engaging opportunity for attendees to earn points by attending sessions & events, visiting exhibitors & sponsors, answering questions, and much more.

Benefits:
  • Full-color, rotating banner ad on the Conference Hub home page linked to the organization’s scavenger hunt question (deadlines apply)
  • Logo recognition on the Conference Hub website
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials

EVENT ENGAGEMENT SPONSORSHIPS

Welcome Reception Sponsorship: SOLD

Assist attendees in building relationships and making new connections at our virtual Welcome Reception event. The Welcome Reception event will include live entertainment and time for attendees to mingle virtually.

Benefits:
  • Opportunity to provide a “welcome message” video for all attendees
  • Recognition as sponsor of the Welcome Reception virtual entertainment
  • Logo recognition on Welcome Reception giveaway item mailed to attendees prior to event
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials
Keynote Speaker: SOLD

Kick off the conference experience as the opening keynote speaker sponsor. You’ll have an opportunity to introduce the keynote speaker prior to the start of the presentation.

Benefits:
  • Opportunity for a company representative to introduce the keynote speaker
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials
NEW! Opening Welcome Session Entertainment Sponsor: $6,000

Amp up the attendee experience as the Opening Welcome Session entertainment sponsor. You’ll have the opportunity to introduce the opening welcome performance and give attendees a unique experience.

Benefits:
  • Opportunity for a company representative to introduce the entertainment
  • Featured conference sponsor listing on Conference Hub website
  • Logo recognition on virtual conference materials
Morning Coffee Break Package: SOLD

Kick-start the day for attendees and build brand awareness with a morning coffee break sponsorship.

Benefits:
  • Opportunity to provide a video message to all virtual attendees
  • Logo recognition on coffee shop gift card provided to attendees prior to the event
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials
Afternoon Dessert Break Package: SOLD

Give attendees an afternoon boost and build name recognition as the exclusive dessert break sponsor.

Benefits:
  • Opportunity to provide a video message to all virtual attendees
  • Logo recognition on the snack/dessert treat provided to attendees prior to the event
  • Featured conference sponsor listing on Conference Hub website
  • Logo recognition on virtual conference materials
NEW! Corporate Social Responsibility Event: $1,500

Support the local Dallas community (original conference location) as the sponsor of a corporate social responsibility event. The event will be developed and managed by DMEC staff.

Benefits:
  • Opportunity to provide a video message to all virtual attendees explaining the importance of the event and your organization’s participation
  • Logo recognition on the virtual donation page
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials
Grand Prize Giveaway: SOLD

Give attendees the chance to win big! Sponsor the Grand Prize giveaway, and participants in the Compliance Quest Scavenger Hunt will be entered into a drawing for $500 to be announced at the closing session.

Benefits:
  • Featured conference sponsor listing on the Conference Hub website
  • Logo recognition on virtual conference materials

ATTENDEE ENGAGEMENT & BRANDING SPONSORSHIPS

NEW! Attendee Welcome Box: SOLD

Be one of the first organizations to welcome conference attendees with your company’s name or logo on a branded attendee giveaway item. The item will be included in the attendee welcome box mailed prior to start of the virtual conference (minimum of first 200 registered). Limited quantities are available, and deadlines apply.

Benefits:
  • Logo recognition on the welcome box
  • One (1) half-page flyer or brochure (provided by sponsor) will be included in the box
  • Logo or company name on one (1) branded item (selected by DMEC and offered on a first come, first served basis) in the box
  • Featured conference sponsor listing on Conference Hub website
  • Logo recognition on virtual conference materials

Note: The box may include additional items from DMEC and other sponsors.

Attendee Reusable Water Bottles: SOLD

Get your logo into every attendee’s home with logo water bottles! Attendees will receive the water bottle in their welcome box mailed prior to start of the virtual conference (minimum of first 200 registered). Support the environment and give attendees a takeaway to be used long after the conference!

Benefits:
  • Logo recognition on the water bottles
  • Featured conference sponsor listing on Conference Hub website
  • Logo recognition on virtual conference materials

VIRTUAL EXHIBITOR OPTIONS

Virtual Exhibitor Profile: $2,500

As a virtual exhibitor, your organization will be front and center as a valuable resource for our attendees at the conference. Don’t miss out on the opportunity to reserve an exhibitor profile and purchase exclusive exhibitor add-ons (limits apply).

Benefits:
  • Exhibitor profile on the Conference Hub which includes the option to upload a branded banner, video, company description, staff contact information, website URL, social media information, and resources for attendee viewing and download
  • Two (2) complimentary virtual conference registrations
  • A 50-word company listing in the final printed, mailed program with vendor category (deadlines apply)
  • Preconference and post-conference attendee mailing lists
  • Opportunity to purchase exclusive exhibitor add-ons available only to exhibit profile participants

EXCLUSIVE EXHIBITOR ADD-ONS

NEW! Conference Hub Digital Ad: $1,000

Enhance your exhibitor exposure with a full-color, rotating banner ad on the home page of the Conference Hub.

NEW! Full-Color Print Program Ad: $750

Enhance your exhibitor exposure with a full-color, one-quarter page ad in the final printed program mailed to registered attendees.

NEW! Welcome Box Printed Insert: $600

Get your organization in front of attendees with a half-page flyer or brochure (provided by the exhibitor) in the attendee welcome box mailed prior to start of the virtual conference (minimum of first 200 registered).

NEW! Enhanced Hub & Program Listing: $400

Make your exhibitor listing stand above the rest with an enhanced listing on the website and in the printed program. Receive a highlighted description in the final program as a “featured” exhibitor with an additional 50 words available for your description in the printed program and online sponsor listing.

 

Note: All exclusive exhibitor add-on opportunities are limited to availability and deadlines may apply.

Note: All conference sponsorships are subject to first right of refusal by the previous year’s participating sponsor. Upon refusal, the sponsorship will become publicly available. Conference sponsorship, exhibitor profile, and add-on payments are due in full within 30 days of signed contract and issue of invoice. A 50% deposit is required for your sponsorship contract to be processed. Check payments for the 50% deposit are due no later than 30 days from the submission of your contract. Deposit is subject to the cancellation policy outlined in the DMEC exhibit & sponsor contract policy, rules and regulations.

Tax Treatment of Gifts and Sponsorships

In accordance with the Internal Revenue Service guidelines as stated in IRS Publications 557, revised 7/2001; gifts, sponsorships or other contributions to DMEC as a 501c (6) organization are not deductible as charitable contributions on the donor/sponsor’s federal income tax return. However, they may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer’s business. Consult your tax advisor for clarification.